Administrative Specialist – BA Psychology
Position Title: Administrative Specialist – BA Psychology
Department/Program: Psychology 11100
Work Location: Hybrid On-Site/Remote
Campus Location: Arapahoe Campus
Reports to: Senior Academic Administrator for Naropa College & Graduate Collective
FLSA Classification: Non-Exempt/Hourly
FTE: 50% (20 hrs/week)
Compensation: $21.25-$25.00 depending on experience
Application Deadline: 4/14 or until filled.
Job Summary
Under direction of the Senior Academic Administrator for Naropa College & the Graduate Collective, the Administrative Specialist provides a variety administrative and logistical support services to the Chair and faculty in the BA Psychology residential and online programs. The Administrative Specialist serves as the point of contact for requests for administrative assistance and is responsible for prioritizing and resolving these requests. Position does require some flexibility with weekly working hours as some events that need support occasionally take place on weekends or evenings.
Job Duties & Responsibilities
• Serve as point of contact for BA Psychology faculty and students for intake of questions and request for support.
• Assist Chair with program Assessment activities including tracking, data collection, and data preparation.
• Monitor the Course Catalog and update for accuracy.
• Liaise with the Registrar to confirm course and room scheduling.
• Assist with the BA Psychology budgeting and budget monitoring process.
• Assist with semester-to-semester hiring processes including requisition requests and onboarding for Adjunct Faculty and Academic Support positions.
• Manage the preparation and on-site needs for one retreat per academic year.
• Monitor and update the BA Psychology Sharepoint site to reflect the most accurate and up-to-date information for current and prospective students.
• Reserve rooms and equipment for events and meetings, as needed.
• Other duties and support for the BA Psychology Chair and Senior Academic Administrator as assigned.
Minimum Qualifications:
• Bachelor’s degree in Psychology or a related field. 4 additional years of experience my substitute for degree.
• Two-years previous administrative experience.
• Ability to create and maintain a positive team environment and behave professionally with anyone encountered in the course and scope of the job duties.
• Strong communication skills (oral, written, listening.)
• Intermediate knowledge of Microsoft Excel, Word, and Outlook.
• Self-starter with strong organizational and problem-solving skills, systems thinking, rigorous attention to detail and ability to manage multiple projects.
• Able to support events outside normal working hours when required.
• Experience with Learning Management Systems such as Canvas.
• All job candidates must demonstrate an appropriate level of understanding of and appreciation for the values of Naropa University and the capacity to demonstrate an integration and embodiment of these values as evidenced in work, communication, collaboration styles, and other general workplace behaviors.
Preferred Qualifications
• 3 years work experience in a higher education administrative support role.
• Familiarity with Naropa University systems, policies, and procedures.
• An appreciation for contemplative education and the mission of Naropa University.
Physical Requirements & Environmental Conditions
During regular daily activities, employee must be able to do the following with or without reasonable accommodation: lift up to 15 pounds, stand, sit and interruptions/distractions.
Naropa recognizes the following holidays throughout the year: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Fall Break, 4th Thursday and Friday in November, and Winter Break, the last two weeks in December encompassing the Christmas holiday as well as New Year’s.
Naropa’s health and welfare benefits include the following: medical, dental, vision, FSA, HSA, employer-paid short-term and long-term disability, employer-paid life insurance and accidental death and dismemberment, an employer-sponsored pre-tax retirement savings plan, which includes up to 2.5% employer matching, and a variety of voluntary, employee-paid supplemental insurance plans.
A comprehensive benefits package is available to full-time employees who work a minimum of 30 hours each week. Employees who work 20 – 29 hours each week are eligible for only the employer-paid short-term & long-term disability, employer-paid life insurance & accidental death and dismemberment, and the retirement plan, which includes up to 2.5% employer matching.
Employees who work fewer than 20 hours per week are eligible to participate in Naropa’s retirement plan only, which includes up to 2.5% employer matching.
All regular full-time and part-time faculty and staff, including student workers, accrue sick leave benefits. Full-time and part-time staff positions accrue vacation and personal time. All leave accrual rates vary based on the position, hours worked, and years of service.
The University recognizes the importance of including its employees in its organizational mission and values and welcomes employees into the classroom to “touch the magic.” Specifically, regular employees are provided generous tuition remission opportunities for themselves and their family members.
Naropa University participates in the Council of Independent Colleges Tuition Exchange Program (CIC-TEP). CIC-TEP is a network of CIC colleges and universities willing to accept, tuition-free, students from families of full-time employees of other CIC participating institutions (full-time as designated by the employer/institution). Additional information can be found here: https://www.cic.edu/member-services/tuition-exchange-program.
Naropa University is an equal opportunity, non-discriminatory employer and Title IX is a federal civil rights law that prohibits gender discrimination, sexual harassment, sexual and relationship violence. This law applies to all students, faculty, and staff.