Faculty Director Assistant - SWP
Position Title: Faculty Director Assistant - SWP
# of Positions to Fill: 1
Department/Program: Summer Writing Program 12080
Remote Work Authorization: 100% On-Site
Campus Location: Arapahoe Campus
Reports to: Summer Writing Program Faculty Director
FLSA Classification: Non-Exempt/Hourly
FTE: 100% (40 hrs/week)
Compensation: $17 an hour
Application Deadline: 4/30 or until filled
Job Summary
Assist with the coordination of all SWP afternoon and evening events. This is a temporary position for 3 weeks (includes one 2 hour paid training prior to start date) from June 8–-June 28, 2025.
Job Duties & Responsibilities
• On-deck Monday mornings to assist the smooth launch of each week.
• Checks in with SWP Director and Program Coordinator daily regarding program & event updates
• Coordinate between the PAC crew, liaisons and their assigned faculty in preparation of each event.
• Confirm introducers, panel chairs, panelists, and performers about duration, order, tech needs, etc.
• Assure events begin and end on time
• Introduce panels, lectures, colloquiums, and readings as needed
• Answer questions about events, paperwork, technical needs, and other logistics
• Address student and faculty queries, directing inquiries to relevant staff member
• Performs general office tasks including filing, copying, collating, etc
• Creates and maintains general documents
• Handles incoming and outgoing mail, calls, faxes and messages for SWP faculty and staff
• Assists in assembling and tracking packets, conference materials, and other course materials
• Collect & record workshop attendance sign-in from guest faculty.
• Reports discrepancies in attendance to Program Director Program Coordinator for Registration.
• Assists with tracking credit and non-credit attendance at program events for enrollment purposes.
• Provides transportation to and from events
• Introduce at least one guest for faculty readings
• Runs errands for SWP staff and faculty as needed
• Assist the Faculty Director as needed
• Other administrative tasks as needed
Minimum Requirements:
• BA in English Literature, Writing or some related field
• Must have worked in administrative capacities for at least 6 months.
• Time management of events
• Professional demeanor
• Ability to multitask
• Some experience in the service industry
• All job candidates must demonstrate an appropriate level of understanding of and appreciation for the values of Naropa University and the capacity to demonstrate an integration and embodiment of these values as evidenced in work, communication, collaboration styles, and other general workplace behaviors.
Preferred Qualifications:
• Proficiency in Excel and Microsoft Word
• Be able to use a recording device
Physical Requirements & Environmental Conditions
During regular daily activities, employee must be able to do the following with or without reasonable accommodation: lift up to 30 pounds, stand, walk, sit, run, handle/finger, bend at the waist, reach above shoulder level, kneel, crouch, interruptions/distractions, and heat/cold.
Naropa recognizes the following holidays throughout the year: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Fall Break, 4th Thursday and Friday in November, and Winter Break, the last two weeks in December encompassing the Christmas holiday as well as New Year’s.
Naropa’s health and welfare benefits include the following: medical, dental, vision, FSA, HSA, employer-paid short-term and long-term disability, employer-paid life insurance and accidental death and dismemberment, an employer-sponsored pre-tax retirement savings plan, which includes up to 2.5% employer matching, and a variety of voluntary, employee-paid supplemental insurance plans.
A comprehensive benefits package is available to full-time employees who work a minimum of 30 hours each week. Employees who work 20 – 29 hours each week are eligible for only the employer-paid short-term & long-term disability, employer-paid life insurance & accidental death and dismemberment, and the retirement plan, which includes up to 2.5% employer matching.
Employees who work fewer than 20 hours per week are eligible to participate in Naropa’s retirement plan only, which includes up to 2.5% employer matching.
All regular full-time and part-time faculty and staff, including student workers, accrue sick leave benefits. Full-time and part-time staff positions accrue vacation and personal time. All leave accrual rates vary based on the position, hours worked, and years of service.
The University recognizes the importance of including its employees in its organizational mission and values and welcomes employees into the classroom to “touch the magic.” Specifically, regular employees are provided generous tuition remission opportunities for themselves and their family members.
Naropa University participates in the Council of Independent Colleges Tuition Exchange Program (CIC-TEP). CIC-TEP is a network of CIC colleges and universities willing to accept, tuition-free, students from families of full-time employees of other CIC participating institutions (full-time as designated by the employer/institution). Additional information can be found here: https://www.cic.edu/member-services/tuition-exchange-program.
Naropa University is an equal opportunity, non-discriminatory employer and Title IX is a federal civil rights law that prohibits gender discrimination, sexual harassment, sexual and relationship violence. This law applies to all students, faculty, and staff.