FWS – SOTA Assistant
Position Title: FWS – SOTA Assistant
# of Openings: 1
Department/Program: School of the Arts 11050
Work Location: 100% On-Site
Campus Location: Nalanda Campus
Reports to: Emily Black
FLSA Classification: Non-Exempt/Hourly
FTE: 25% (10 hrs/week)
Type of Employment: Undergraduate Work Study
Compensation: $18.00 an hour
Application Deadline: 5/15/25 or until filled
Job Summary
The School of the Arts Assistant (SOTA) position is primarily responsible for assisting the department with administrative and events-related support, including supporting the Gallery Manager as needed with professional presentation of artwork in all four of Naropa University’s galleries, gallery receptions, artist lectures, and other events. This position also collaborates as needed with the other Visual Arts workstudy position to support the art studio spaces including supply management, care for physical spaces, and firing the kiln. This role is primarily on-site with some remote hours permitted per negotiation with department chair. Scheduled academic breaks are honored.
Job Duties & Responsibilities:
• Assist Department Chair with administrative and events related-support including planning events
• Assists the Gallery Director with gallery showings, visiting artists, and other scheduled events.
• Interface with faculty, guest artists and other Naropa departments, external agencies, or community members. This includes, but is not limited to:
o Event publicity.
o Social Media postings.
o Gallery exhibition installation and de-installation.
o Receptions for guest artists
o Co-curricular events for SOTA
• Submits event-related Facilities work orders when needed.
• Assist Studio Assistant Work Study with maintaining cleanliness of studios, completing inventory, and firing kiln as needed
• Collaborate with Studio Assistant on maintaining department social media accounts & fostering awareness of contemplative visual arts on and off campus by promoting arts-related events, staying up-to-date on arts events on and off campus, and facilitating connections between graduate and undergraduate schools.
• Maintains updates on internal and external calendars, and web page as directed.
• Creates and posts flyers for exhibitions and receptions.
• Assists faculty, staff, or students with event coordination in a professional manner, as directed by supervisor.
• Researches various online projects, as determined by supervisor.
• Assists in creating an uplifting University environment by demonstrating appreciation for department policies and workflow and regularly communicating such an attitude with fellow students.
• Copies, files and completes additional duties as needed.
Minimum Requirements:
• Student must be awarded work study hours by the Financial Aid office in order to fill this position.
• High degree of emotional intelligence, critical thinking, and assertive communication skills.
• Ability to create and maintain a positive team environment and behave professionally with everyone encountered in the course and scope of the job duties.
• Demonstration of leadership through initiative, accountability, and responsibility.
• Demonstrated communication skills.
• Good computer skills, including prior experience in Microsoft products, primarily Word and Excel.
• Excellent office skills, including expertise in computer and office equipment.
• All job candidates must demonstrate an appropriate level of understanding of and appreciation for the values of Naropa University and the capacity to demonstrate an integration and embodiment of these values as evidenced in work, communication, collaboration styles, and other general workplace behaviors.
Preferred Qualifications:
• Current Naropa Visual Arts or Art Therapy undergraduate student or Art Therapy graduate student
• 1+ years previous administrative office experience.
• Experience with gallery installation or events planning.
• Those with interest and familiarity with visual arts are encouraged to apply.
Physical Requirements & Environmental Conditions:
During regular daily activities, employee must be able to do the following with or without reasonable accommodation: lift up to 25 pounds, stand, walk, sit, handle/finger, bend at the waist, reach above shoulder level, kneel, crouch, interruptions/distractions, and heat/cold.
Naropa recognizes the following holidays throughout the year: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Fall Break, 4th Thursday and Friday in November, and Winter Break, the last two weeks in December encompassing the Christmas holiday as well as New Year’s.
Naropa’s health and welfare benefits include the following: medical, dental, vision, FSA, HSA, employer-paid short-term and long-term disability, employer-paid life insurance and accidental death and dismemberment, an employer-sponsored pre-tax retirement savings plan, which includes up to 2.5% employer matching, and a variety of voluntary, employee-paid supplemental insurance plans.
A comprehensive benefits package is available to full-time employees who work a minimum of 30 hours each week. Employees who work 20 – 29 hours each week are eligible for only the employer-paid short-term & long-term disability, employer-paid life insurance & accidental death and dismemberment, and the retirement plan, which includes up to 2.5% employer matching.
Employees who work fewer than 20 hours per week are eligible to participate in Naropa’s retirement plan only, which includes up to 2.5% employer matching.
All regular full-time and part-time faculty and staff, including student workers, accrue sick leave benefits. Full-time and part-time staff positions accrue vacation and personal time. All leave accrual rates vary based on the position, hours worked, and years of service.
The University recognizes the importance of including its employees in its organizational mission and values and welcomes employees into the classroom to “touch the magic.” Specifically, regular employees are provided generous tuition remission opportunities for themselves and their family members.
Naropa University participates in the Council of Independent Colleges Tuition Exchange Program (CIC-TEP). CIC-TEP is a network of CIC colleges and universities willing to accept, tuition-free, students from families of full-time employees of other CIC participating institutions (full-time as designated by the employer/institution). Additional information can be found here: https://www.cic.edu/member-services/tuition-exchange-program.
Naropa University is an equal opportunity, non-discriminatory employer and Title IX is a federal civil rights law that prohibits gender discrimination, sexual harassment, sexual and relationship violence. This law applies to all students, faculty, and staff.