Position Title: Naropa Student Employment – Office Assistant, Student Affairs
# of Positions to Fill: 1
Department/Program: Student Affairs 51000
Work Location Authorization: 100% On-Site
Campus Location: Arapahoe Campus
Reports to: Dean of Students
FLSA Classification: Non-Exempt/Hourly
FTE: 25% (10 hrs/week)
Compensation: $18.00 per hour

Application Deadline: 12/15 or until filled

This work study position will perform general office and front desk duties in the Student Affairs Offices.

 Job Duties & Responsibilities

•  Provide information about the Naropa Campuses to students and the wider Naropa community, including what programs are housed at each campus and how to reach each campus by bus, car, or bicycle.
• Answer the Student Affairs Office telephone and route them to the appropriate person/area. Take and deliver messages as required.
• Perform any administrative tasks as assigned by the Coordinator of International Students and Scholars such as photo IDs, bus passes etc.
• Manage the front desk and direct and assist visitors as required.
• Collect mail from the mail room and distribute it correctly in office, deliver outgoing mail to the mail room.
• Assist with hosting on-campus Student Affairs events.
• Complete projects as assigned including mailings, compiling data and creating spreadsheets as needed.
• Create and disseminate information through flyers and other bulletins for upcoming events hosted by Student Affairs. Distribute materials to all three campuses.
• Assist and help with preparations for orientations including, but not limited to, creating, printing and stuffing packets, making student IDs, distributing handbooks and bus passes.
• Assist and help with preparations for Graduation, including distributing sashes and tickets.
• Help maintain student immunization records on file and health insurance enrollment and waiver forms.
• Assist students and wider Naropa community as needed.
• Water and care for plants in the office and staff lounge on a weekly basis.
• Additional duties as required.

 What Naropa Requires…

 Student must be awarded Naropa work study funding by the Financial Aid office in order to fill this position.

• Familiar with both Naropa Campuses (Arapahoe and Nalanda).
• GPA of 2.0 or above.
• Knowledge and experience with Microsoft Word and Excel.
• Basic clerical skills.
• Excellent written and verbal communication skills, including excellent phone skills. 
• High level of attention to detail, organization, and accuracy. 
• Great customer service skills.
• Demonstrated ability to work with confidential information.
• Ability to engage positively with the Naropa Community and public.
• Commitment to co-create a diverse and inclusive community and actively participate in related professional development regarding the dynamics of privilege and oppression and the impact these have in the workplace.
• All job candidates must hold a commitment to co-create a diverse and inclusive community and actively participate in related JEDI (Justice, Equity, Diversity & Inclusion) professional development regarding the dynamics of privilege and oppression and the impact these have in the workplace.
• All job candidates must demonstrate their level of understanding of the dynamics of privilege and oppression, and the impact these have on equity, access, and opportunity.
• All job candidates must demonstrate an appropriate level of understanding of and appreciation for the values of Naropa University and the capacity to demonstrate an integration and embodiment of these values as evidenced in work, communication, collaboration styles, and other general workplace behaviors.

Physical Requirements & Environmental Conditions

 Maximum amount of weight employee must be able to lift/carry with or without reasonable accommodation(s):

• 25 pounds

 During regular daily activities, employee must be able to do the following with or without reasonable accommodation:  Stand, sit, walk, handle/finger, bend at the waist, reach above shoulder level, kneel and crouch.

 During regular daily activities, employee may be exposed to the following:  Interruptions/distractions, dust.

Naropa recognizes the following holidays throughout the year:

-Martin Luther King, Jr. Day

-Memorial Day

-Juneteenth

-Independence Day

-Labor Day

-Fall Break, 4th Thursday and Friday in November

-Winter Break, the last two weeks in December encompassing the Christmas holiday as well as New Year’s

Naropa’s health and welfare benefits include the following: medical, dental, vision, FSA, HSA, employer-paid short-term and long-term disability, employer-paid life insurance and accidental death and dismemberment, an employer-sponsored pre-tax retirement savings plan, which includes up to 2.5% employer matching, and a variety of voluntary, employee-paid supplemental insurance plans.

A comprehensive benefits package is available to full-time employees who work a minimum of 30 hours each week. Employees who work 20 – 29 hours each week are eligible for only the employer-paid short-term & long-term disability, employer-paid life insurance & accidental death and dismemberment, and the retirement plan, which includes up to 2.5% employer matching.

Employees who work fewer than 20 hours per week are eligible to participate in Naropa’s retirement plan only, which includes up to 2.5% employer matching.

All regular full-time and part-time faculty and staff, including student workers, accrue sick leave benefits. Full-time and part-time staff positions accrue vacation and personal time. All leave accrual rates vary based on the position, hours worked, and years of service.

The University recognizes the importance of including its employees in its organizational mission and values and welcomes employees into the classroom to “touch the magic.” Specifically, regular employees are provided generous tuition remission opportunities for themselves and their family members.

Naropa University participates in the Council of Independent Colleges Tuition Exchange Program (CIC-TEP). CIC-TEP is a network of CIC colleges and universities willing to accept, tuition-free, students from families of full-time employees of other CIC participating institutions (full-time as designated by the employer/institution). Additional information can be found here: https://www.cic.edu/member-services/tuition-exchange-program. Naropa University’s commitment to diversity aligns with its highest aspirations to apply contemplative inquiry and education to explore and embody the human qualities that facilitate collaboration to create a common humanity and a just society. Individuals who have experience with and a commitment to inclusive communities are encouraged to apply. EOE

Title IX is a federal civil rights law that prohibits gender discrimination, sexual harassment, sexual and relationship violence. This law applies to all students, faculty, and staff.

JOB CODE: AY2425 0013